Billable
Hours Tracker
Track work hours that can be billed to clients, without rates, invoices, or payroll calculations. Record verified project hours with clear proof and full control.
A clear way to record billable work hours
Billable Hours Tracker in SSTW is a tool for recording work hours by project. It is designed for teams that work on client sites and need a clear record of time spent on each project. The system focuses on work hours only, not money or billing rules. This keeps time data clean, reliable, and ready for external billing systems.
Where billable work hours
get disputed
Many teams struggle to prove how much time was actually spent on client projects. Hours are often reconstructed at the end of the week or month. This leads to gaps, disputes, and long discussions with clients. In some cases, there is no proof behind the reported hours at all.
SSTW solves this by recording verified work time during the shift. Hours are tied to projects and supported by timestamps, location checks, and photo confirmation when needed. Managers work with clear records instead of assumptions or memory.
Why teams rely on verified billable records
Clear record of billable work hours
by project
Fewer disputes with clients
about time spent
Faster preparation
of billing data
Export-ready time records
for accounting systems
Stronger trust
through verified work documentation
A real day with billable work
A field service team works on a client site as part of a project.
All records are clear, verified, and easy to explain.Each worker tracks time directly in SSTW during the shift.
Work hours are recorded under the correct project and confirmed through location and photo checks when required.
As the day continues, time records build up naturally without manual notes or later reconstruction.
At the end of the period, the manager exports confirmed project hours and uses them for client billing preparation in an external system.
How billable time flows through the app
Assign workers to a client project
Team members are linked to the project before work beginsTrack verified work time
Work hours are recorded during the shift with confirmation eventsExport confirmed hours
Managers export verified time records for billing preparationTools for billable time records
Project-based time tracking keeps work hours tied to specific client projects.
This makes records easy to review and explain.
Verified work hours include timestamps and optional location or photo confirmation.
This adds proof behind reported time.
Manual corrections are possible through manager approval.
This keeps records accurate without losing history.
Exportable time records allow teams to use SSTW data in accounting or
billing systems without rework.
Billable time records overview
Managers see total work hours per project and per worker in one place, without switching between screens or reports. Records clearly show confirmed and unconfirmed time, which helps spot issues early and address them while work is still active. A full history of work records stays available for review and audits, making past periods easy to check.
All data updates as work is recorded during the shift, so managers do not need to wait until the end of the period. This creates steady visibility into billable work hours and supports accurate documentation, without analytics complexity or financial calculations.
What verified billable records change for teams
Less time spent preparing billing data across projects, teams, and reporting periods without manual reconstruction.
Fewer disputes over reported work hours thanks to verified records and clear confirmation history.
Clear documentation to support client discussions with transparent timestamps, project links, and work proof.
Better control over project time records through structured views, approvals, and consistent tracking.
Who uses billable hours tracking
Field service teams
Track time on client sites by project, keeping verified records for each visit and task.Construction crews
Record verified work hours per location, with clear confirmation tied to job sites and shiftsMaintenance teams
Document time spent on service tasks, creating accurate histories for recurring and on-demand workContract-based teams
Keep clear work records for clients, supporting transparency across long-term and short-term projectsFAQ
Does SSTW calculate billable rates?
SSTW focuses only on tracking work hours. Rates, pricing logic, and financial calculations are handled outside the system.
Can I create invoices in SSTW?
Invoice creation is not part of SSTW. Recorded time data can be exported and used in your existing billing or accounting tools.
Are billable hours verified?
Work hours can be supported by timestamps, location confirmation, and photo records, creating reliable proof behind reported time.
Can hours be grouped by project?
All recorded work time is structured by project and worker, making it easy to review allocation and prepare documentation.